Remember everything. Evernote’s awesome tagline hits home with just about everyone who has ever tried to keep up with the Internet torrent. If you’re looking for a productivity tool, this Evernote review is for you.
Evernote is a combination Web capture, bookmark, Web clipper, photo-storage, note-taking tool. I always thought it was just a way to clip things from the Web and store them, but it is so much more than that. This is a must-have tool for any business owner or executive who runs a company from many different machines, locations and devices. There are loads of ways to use it.
Let me walk through how I’ve been using Evernote through this test as a way to illustrate how it might serve your business. I have a meeting coming up and suddenly remember something I want to share with the client, so I record a message on my phone and send it to my private Evernote email via text. I clip about a dozen Web pages and tag them for future reviews or, even better, save them to the appropriate notebook.
I used an Android phone (see my review of the demo unit courtesy of Skype Mobile) to snap a photo of a great storefront and then of a handwritten note I made to myself. Again, I use the “tag” feature as the photo uploads so I can find it later. The handwritten note is “digitally translated” automatically so I can search on the words that were in that note. I tweet about the service and copy my Evernote notebook from within the tweet itself.
What I really like:
- The document diversity Evernote allows.
- The handwriting recognition aspect amazed me.
- Getting away from my email inbox. This allows me to stay focused on a task based on how I toss ideas and documents into Evernote.
- I can CC myself on a Tweet by simply copying @myEN on Twitter. You have to follow the steps to authenticate your Twitter account with your Evernote account, but it’s easy.
What I wish it had:
- The Android app that I’m running doesn’t allow me to clip or make notes via my browser. It doesn’t do the same sorts of cool things that I can do from my desktop app.
- A “share to Facebook” button.
- I’d like it to explicitly tell me where it is saving the file or clip when I click the Evernote button in my browser. I must have clicked “Save to Desktop Version” when installing the desktop app and was expecting it to be on the Web version, but Evernote is sending it to the desktop version only. When you open the desktop app, it automatically synchronizes, but it took me a while to realize this.
The basic free service allows up to 60MB of “notes” and other filetypes. The account settings tab lets you see remaining uploads for each month. For example, I’ve added about 20 notes this month and can add 24,000 more. You read that correctly; text-based notes don’t take up much space. I can add about 330 more Web clips, in which I’ve simply grabbed the entire page. Premium level is $5/mo if you need a lot more space or want to run Evernote for your business, school or nonprofit.
Overall, Evernote provides a way to toss all your ideas, to-do’s, photos, and virtual sticky notes into a large bucket and then sort and find them using tags and a super-powerful search function (especially the handwriting recognition). Evernote has a great page on their site that showcases how other people are using the tool.
Learn more about Evernote.