October 25, 2014

Using Social Media to Manage Customer Service

Companies, large and small, who use social media channels to connect with customers on service issues are on the rise. Thirty-four percent of companies have been using social media tools for customer service for at least two years, according to The Social Customer Engagement Index 2012. This survey of 578 businesses shows that companies are beginning to see the value in opening up another channel to reach customers.

customer service

Brent Leary, co-founder and partner at CRM Essentials and a contributor here at Small Business Trends, contributed to the study. He says those companies who adapt to offering customer service through social channels will have the chance to grow their customer relationships and make their products and services more appealing. Doing this, he says, isn’t limited to large businesses:

“…because smaller companies are typically more agile and responsive – and providing social/mobile service is not cost prohibitive in many instances – this makes it possible for them to compete with larger companies who aren’t able to quickly change processes and corporate cultures.”

The index highlights four companies who are using social media smartly to address customer service issues:

  • Best Buy
  • Dell
  • JetBlue
  • LL Bean

Here are a couple of lessons all businesses can take from them:

1. Start by Listening

Best Buy had zero social media presence as recently as 2008. But when Gina Debogovich was brought in as the brand’s first community manager (she’s now Social Connections and Innovation Senior Manager and Global COE Lead), she started by listening:

“I began by listening … to the customers online who were reaching out for customer service and technical support, to the business teams who were hesitant to engage, and to the ever-mounting industry data that showed social networks were the next horizon.”

Listening helped her build Best Buy’s social customer support to be ranked #1 by Business Insider in 2012. Clearly, listening is a huge component of social media and customer service, so using it in all you do will help you better serve customers.

2. How You Work Behind the Scenes Doesn’t Matter (to Customers)

When Jason Duty, Director of Social Outreach Services at Dell, got involved in social customer service, one thing quickly became clear: customers who need help don’t care how you configure your platform to serve them. They didn’t care about customer care hotline protocol, or how reps were assigned to cases. They just want their problems solved.

According to the Index’s case study:

“Dell developed a uniform strategy that eliminated support boundaries. Its social media outreach services (SOS) team brought together its technical support and customer care functions to engage via the Internet, both for business and consumer customers.”

The lesson here is to keep things simple. Don’t over think the platform and infrastructure you use to connect to customers, or you might not ever actually implement it.

3. Don’t Aim to Silence Customer Complaints

When a major ice storm grounded several planes in 2007, JetBlue knew it needed to do something to talk to its customers, explain what happened, and ensure them that it wouldn’t happen again. The CEO created a video on YouTube addressing his customers – a first for any CEO at the time. The response, rather than being outrage, was surprisingly supportive.

According to the case study:

“Because JetBlue fosters an informed community rather than trying to silence customer complaints, it often sees customers stepping forward to answer questions from their friends on Twitter or in the general community on Facebook.”

None of us like it when our customers blast us on social media publicly. But rather than taking the stance of trying to squash the negative, instead try to preempt the negative comments by being one step ahead of customers.

4. Have Dedicated Staff in Place

In 2010, L.L. Bean observed the number of customers who were using Twitter and Facebook to ask questions, and decided to try out a pilot team with seven customer service reps who would use those channels to field customer inquiries. As the pilot thrived, the team grew to 12 members. The company’s system monitors mentions of the brand and assigns tasks to team members so that nothing slips through the cracks.

It’s easy to assign social media customer service to your marketing team as an afterthought, but if you really want it to succeed, put a dedicated team on the task.

Applying These Lessons

In a perfect world, you’d be able to implement all of these lessons into your own social media customer service efforts. But don’t be overwhelmed by these success stories; instead, find your own path.

Robin Carey, Founder of Social Media Today, says to start with what’s free:

“So many of the monitoring tools and platforms for social engagement are free or nearly so.  Google alerts, for example, was the second highest cited source for monitoring customers. Twitter and Facebook are the two leading platforms for engagement.”

Follow these lessons and apply them to your own business and you’ll be able to better manage customer service socially.

Social Media Customer Service Photo via Shutterstock

29 Comments ▼

Susan Payton - Awards Communication Mgr.


Susan Payton Susan Payton is the Communications Manager for the Small Business Trends Awards programs. She is the President of Egg Marketing & Communications, an Internet marketing firm specializing in content marketing, social media management and press releases. She is also the Founder of How to Create a Press Release, a free resource for business owners who want to generate their own PR.

29 Reactions

  1. Excellent article, Susan. Lesson #2 especially resonates – customers don’t care how you go about solving their problem, they just want the problem solved. I would add that customers want the company to be easy to do business with, i.e. they want a low-effort experience. This is critical to building customer loyalty on a sustained basis.

  2. Customer service is a key priority for businesses and with the rise of social media, it could be brilliant if both are combined successfully. However it is important to remember that focusing solely on social media can push certain customers to a side, which could have a bigger impact in the long term.

  3. Susan, great article and timely too. Seeing lots of great metrics and trends confiring how effective this is. Companies are putting together online customer service teams for Twitter and it’s really working for the customer! Phone is NOT dead though yet!

  4. I have read numerous articles about using social media to deliver better customer service.

  5. I think it’s a great idea to use social media as a customer service platform. It doubles as customer support and a way to bring in new business. Other potential customers can see how you handle customer issues and interact with them and decide to become a customer of yours as well. Fantastic post, Susan. Thanks for sharing it with us.

    Ti

  6. Social media is a good place to manage customer service. Almost everyone is active online so what is the best way to reach and listen to them, right?

  7. Excellent examples of how companies do social media right. Too many forget that it’s social + media, not just another media channel. I conducted my own experiment in 2010 on how companies used social media to engage their customers and found similar results. (Best Buy was also a standout in my study.) You can see the results here: http://www.toistersolutions.com/socialmedia

  1. Pingback: Using Social Media to Manage Customer Service | The Best Freelancer Resource Page | Scoop.it

  2. Pingback: Using Social Media to Manage Customer Service | Conteaxtualized communications | Scoop.it

  3. Pingback: Using Social Media to Manage Customer Service | Social in Style | Scoop.it

  4. Pingback: Using Social Media to Manage Customer Service | Wired Workplace | Scoop.it

  5. Pingback: Using Social Media to Manage Customer Service | The Modern Day Entrepreneur | Scoop.it

  6. Pingback: Using Social Media to Manage Customer Service | The future of P&C Insurance | Scoop.it

  7. Pingback: Using Social Media to Manage Customer Service | It's Emotional! | Scoop.it

  8. Pingback: Using Social Media to Manage Customer Service | Social Media And Journalism Today | Scoop.it

  9. Pingback: How can a law firm use social media to deliver client service?

  10. Pingback: How can a law firm use social media to deliver client service?

  11. Pingback: Using Social Media to Manage Customer Service | customer service resources | Scoop.it

  12. Pingback: Using Social Media to Manage Customer Service | How Social Media Impacts Business... | Scoop.it

  13. Pingback: Marketing Day: November 19, 2012

  14. Pingback: Using Social Media to Manage Customer Service - Small Business Trends | Social Customer Service | Scoop.it

  15. Pingback: Using Social Media to Manage Customer Service - Small Business Trends | Customer Service Innovation | Scoop.it

  16. Pingback: Make Your 2013 Marketing Resolutions | Strategexe Consulting Group

  17. Pingback: Who Is Minding Your Store? Or, Why Facebook Strategy Matters « Marketing For Good

  18. Pingback: How Much Energy Do You REALLY Put Toward Making Your Customers Happy? - The Marketing Eggspert Blog | The Marketing Eggspert Blog

Leave a Reply

Your email address will not be published. Required fields are marked *

*

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>



Compare your business to the industry - Try our new tool