Managing Your Small Business Inventory With InFlow Inventory

It’s no easy task for a business to manage inventory. In addition to tracking the actual number of products in inventory, you deal with customer orders, purchase orders and re-ordering stock. This review of inFlow Inventory is for the business owner or executive who is ready to move beyond the spreadsheet.

Manage Inventory with inFlow Inventory

inFlow Inventory comes in three flavors: Free, regular and premium. We’ll focus on the free edition, of course, and it differs from many of my reviews in that it is not a web-based solution. It is software that you download. But since you can use the free version with up to 100 products, it is better (in my mind) than the 30 or 45-day trials you get with web-based software. The paid editions are $299 and $499 per license, respectively.

I have been working on a small eCommerce project and dealing with tracking product inventory. Of course, I started out using a spreadsheet. But that quickly got cumbersome, so I went searching for an easy-to-use solution. That’s how I found inFlow and gave it a test spin.

manage inventory

Once downloaded and installed, it was a piece of cake. Since I had 107 products to load, I quickly went looking for the “import” tool and found it intuitive and comprehensive. I could map all my product data to the inFlow system and it worked perfectly after I remembered that I had to get rid of 7 products for the free edition. But this was no problem for my test needs.

What I Really Like:

  • Make small business look big: Easily produce sophisticated business documents such as invoices, purchase orders, sales orders, receipts, shipping documents. All customized to your needs and look/feel.
  • Intuitive dashboard instantly shows outstanding orders, a top 5 list (which you can see in the screenshot below, although this is pre-sales, thus the flatline) and has a customizable graph of cash flow, sales, profits and costs. 

manage inventory

  • Auto Backup. It is a simple thing, but it automatically backs up your data. You can set it for whatever interval works for you.
  • Less time on manual entry with intelligent features such as the “auto fill” button and the one click purchase order option when low stock is detected (which is half the reason most would want to use it – know when you’re running low on something).  Plus, inFlow is barcode-capable, too.
  • All product information in one place including locations, pictures, prices and categories.

What I Would Like to See:

  • Some user help in the main dashboard about connecting to my eBay (or Etsy) storefront. They do have a help desk support thread with how-to information on downloading transactions from eBay and Etsy, but I had to search it out on my own.
  • QuickBooks integration. Some sort of automatic integration with the dominant financial account software would be great. For now, integration with QuickBooks (or any other software) is manually through exporting inFlow data and inputting into QuickBooks via CSV.  They do have a help sheet.

InFlow focuses on the small business owner with 10 or less employees in wholesale, retail or manufacturing. The site and reviews show that the software is used by over 315,000 businesses in over 60 countries – that’s a solid footprint.

If you’re in the market for moving past a spreadsheet for managing product inventory, take a closer look at inFlow.

15 Comments ▼

TJ McCue - Product Editor


TJ McCue TJ McCue is the Product Editor for Small Business Trends and an entrepreneur who publishes Tech Biz Talk. TJ is a former Wall Street Journal columnist. He also writes for Forbes and American Express OPEN Forum. He loves learning about technology apps and software services - share yours with TJ.

15 Reactions

  1. Thanks so much TJ for the review!

    If anyone has any questions regarding the inventory software, we’ll be more then happy to answer here :)

    • Can it generate inventory report showing all the product info with picture?

      • Hi Gilbert

        It can generate all sorts of inventory reports and you can attach images to products.

        However, at this time the reports don’t output images. It’s a good idea though and it’s on our wish list.

        How would you be using the reports with pictures?

        -Matt

  2. Great review, TJ. It’s awesome to know that there’s a simple software available to use to make inventory easier.

    Ti

  3. We try to make inFlow as simple as possible for everyone to use. Thanks Ti for the comment!

  4. This was a great article! Will take a further look into the benefits.Does anyone know how this application works with Mac products?

  5. Hi Shay

    While we love Apple (we code on Macs) the software is for Windows only. However, you cam use inFlow on a Mac by using a tool called Parallels. More details here: http://www.inflowinventory.com/software-support.aspx#/article/21227673/does-inflow-work-on-mobile-devices-apple-macintosh-mac-or-linux-computers

    You can also email support@inflowinventory.com if you need any help.

  6. I’ve been using inflow for 6 months now.
    Inflow is very Simple, easy to work with.
    I’ve tried more than 10 softwares and thank god I found inflow :)

    What I would like to see is a more simpler way to Customize printing documents and such.

  7. Wow, it sounds like you tried them all, Kitti! Thank you so much for your support and recommendation!

    We will definitely keep your suggestion in mind and see how we can make customizing docs easier. We also have community forums where our customers make requests and suggestions (in case you have others): https://getsatisfaction.com/inflow_inventory

    Thanks again!

  8. TJ McCue

    Wow Matt, you have to be the most responsive person at a company I’ve ever reviewed, in all these years, with tons of reviews. Kudos to you. Thanks for answering the kinds of questions our readers, your potential customers, care about. Keep it up.

  9. It’s the very least I could do! If you think I’m good, you should see our support team ;)

  10. hello
    i’m using inflow in my retail business and i was surprised to know that i cannot find a report at the end of the day about the payement method , because i would like to know at the end of the day the total cash , visa cards, cheques, paypal etc etc
    but there is no way to know this and simply inflow give me the total mixed
    so there is no control on employees and total cash and every day we are loosing time to all recalculate !!!!!!!!!!!!!

  11. Hey Malik

    Thank you kindly for using inFlow!

    Good news is, you should be able to do this with the “Customer Payment Details” Report.

    Make sure you click the “more” link so you can select “Payment Method” as one of the columns.

    You can also save this report to “My Reports” so you don’t have to do the settings over again.

    Every report can also be exported to excel if you needed to do some further analysis.

    Let me know if this helps!

    You can also get in touch with our support team any time at support@inflowinventory.com. Happy to help you!

    Cheers,
    -Matt

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