To-Do Lists Made Easy With

Crossing an item or task from a to-do list can be pure ecstasy for some business owners.  But creating and managing task lists can consume a lot of time, and finding ways to organize your daily to-do list can help you get more done. is a new service that is ideal for small business owners. to-do list is a simple and fast application that allows you to create a reminder by copying the Followup service in the TO, CC, or BCC section of an email. It takes a little bit of thinking to understand the structuring, but after that it’s a snap to use.

For example, if you just scheduled a meeting for three hours from now, you would send an email to:  You might be confirming this meeting with a colleague; if so, you could put the in the CC field or BCC or even the TO field.  The service explains that many people appreciate the ability to show their colleague or customer that an appointment reminder has been set.  Followup has easy-to-learn formatting around time: mi = minutes, h = hours, d = days, w = weeks, mo = months, y = years.  There are a few other tips you can find on the FAQ page.

Two additional parts to the service that I really liked:

  • Snooze Links.  You know that handy button on the alarm clock that allows you to sleep in for just 10 more minutes? has a “click to snooze” link that lets you archive the reminder message and set it to remind you in 30 minutes or more. Handy.

followup snooze link reminders

  • I also liked the way reminders pull the relevant conversation to the top of your inbox. A downside is it only works  with Gmail, Hotmail and other conversation-based e-mail systems, not with  traditional applications like Microsoft Outlook or Mozilla Thunderbird.  Perhaps in the future.
  • The feature I loved the most was the “bookmarklet” that you can drag to the  browser bookmarks you have set. With this tool, if you are on a website and click the Followup bookmark button, it pops open a window that asks you when you want to be reminded and keywords or tags you want to remember.  You can then send yourself the website page (with hyperlink) that you want to read later, with keywords to prompt your memory, at a scheduled and more convenient time. Great way to maintain focus.

If you make a mistake in setting an appointment, you can head to the Web-based calendar and change it there.  Even better, if you and a customer change the appointment and you copy in the CC or BCC line again, it will update the existing appointment via e-mail.  The free account comes with 30 reminders a month; after that, starts at $5/month. Overall, it’s a great service to check out to improve your daily to-do list process.

Learn more about


TJ McCue TJ McCue served as Technology/Product Review Editor for Small Business Trends for many years and now contributes on 3D technologies. He is currently traveling the USA on the 3DRV roadtrip and writes at the Refine Digital blog.

8 Reactions
  1. Great write up TJ! Glad you like the service 🙂


    P.S. – We support all “standard threading” which is what Gmail is based on. People have told us it works in Outlook 2010, but unfortunately their threading is still grouped under the Subject which is pretty inferior to Gmail…

  2. Interesting idea. Do they have mobile apps?

  3. We don’t have any native mobile apps, but the site is accessible on the phone (obviously) and we will probably have a more mobile optimized version at some point (including an offline mode which all that an native app really provides).

  4. Hi TJ,

    I am sure a lot of people will be using this service now, it takes a lot of time and effort to organize your daily task, the reminder section is a great way to stay up to date of what you need to get done. Thanks a lot for sharing!

    Riya Sam
    Training for

  5. TJ: Great tip. I had the same question as Robert Brady regarding a mobile application. It would be great to have it on my iPhone. I am using a traditional calendar (Moleskine), but it would handy to use this tool for reminders and to follow up things. I have to explore how this tool could fit into my productivity approach, F.I.X IT!

  6. This sounds great, I will have to try it out. I’m always looking for more convenient ways to stay organized.

  7. To do lists are great. I live my life by them and have been a life saver. We have a to do list on our website that does the job. In fact it is my home page to remind me when I log in what I need to do.
    This product looks great for consultant and service industries and a must for sales teams if they do not have something already in place.

    Defiantly the next step to go if your into cloud computing.