I recently polled a bunch of managers and small business owners on how many resumes they receive for every opening they put out there. The result was staggering – 50 to 200. Whether or not you have a dedicated person managing these incoming resumes, it can be quite daunting and counter-productive not to have some process in place to weed through the pile.
Here are four simple steps every small company can follow:
Get Backup for Your Inbox
Email is great. But you cannot open 100 attachments from your email and make notes in spreadsheets. How are you going to keep track and share important pointers within your team? Resumes are bound to get lost in the ever building pile. To start getting organized – sign up for an online recruitment software, which caters towards small businesses. There are web-based ones that have free trials, so you can see if they fit your requirements before setting up your process and paying for one. For an average need of a small business, a good one should cost you no more than $50 per month. Here is a list of a few on google apps .
Get Candidates to Apply on Your Careers Page
Instead of simply putting an email address on your careers page, it helps to have a company overview and a job description. This gives the prospective applicant a more complete picture of what you are looking for. Moreover, you can have an application form under the description that asks for all the things you need to screen the applicant. For instance, instead of simply asking for a resume attachment, you can request a cover letter, linkedin profile and add a questionnaire as well.
How are you going to add this on your site? If you don’t have the IT resource, your above chosen recruitment software should be able to help you with this. Most of them provide a widget which enables you to display all openings, along with the form, on your website. All the information that comes in from the form will be organized on your recruitment software to help you screen faster.
Share the Fun
You may be the person assigned to screen all the applications, but you need to get the relevant inputs from all the hiring managers and stakeholders. Thus, if you organize the screening process using an online tool as described above, you can add team members to this system after the initial screening. Let’s say you narrowed down the 100 resumes for the ‘financial analyst’ position down to 15 by filtering for ‘CPAs,’ you can then move these 15 to stages which the Finance Manager can work on – either by adding her feedback or scheduling an interview. Having everything in one place gives a clear view to the entire team.
Find the Right Ear
When you create an opening, you can share its link on Twitter, Facebook, LinkedIn and Quora in the relevant groups and lists. If you want to receive the most fitting applications, you have to make an effort on pushing them to specific places where your prospects hang out. On the other hand, large job boards bring a lot of clutter with the cream.
Email Overload Photo  via Shutterstock