It’s no easy task for a business to manage inventory. In addition to tracking the actual number of products in inventory, you deal with customer orders, purchase orders and re-ordering stock. This review of inFlow Inventory is for the business owner or executive who is ready to move beyond the spreadsheet.
Manage Inventory with inFlow Inventory
inFlow Inventory comes in three flavors: Free, regular and premium. We’ll focus on the free edition, of course, and it differs from many of my reviews in that it is not a web-based solution. It is software that you download. But since you can use the free version with up to 100 products, it is better (in my mind) than the 30 or 45-day trials you get with web-based software. The paid editions are $299 and $499 per license, respectively.
I have been working on a small eCommerce project and dealing with tracking product inventory. Of course, I started out using a spreadsheet. But that quickly got cumbersome, so I went searching for an easy-to-use solution. That’s how I found inFlow and gave it a test spin.
Once downloaded and installed, it was a piece of cake. Since I had 107 products to load, I quickly went looking for the “import” tool and found it intuitive and comprehensive. I could map all my product data to the inFlow system and it worked perfectly after I remembered that I had to get rid of 7 products for the free edition. But this was no problem for my test needs.
What I Really Like:
- Make small business look big: Easily produce sophisticated business documents such as invoices, purchase orders, sales orders, receipts, shipping documents. All customized to your needs and look/feel.
- Intuitive dashboard instantly shows outstanding orders, a top 5 list (which you can see in the screenshot below, although this is pre-sales, thus the flatline) and has a customizable graph of cash flow, sales, profits and costs.
- Auto Backup. It is a simple thing, but it automatically backs up your data. You can set it for whatever interval works for you.
- Less time on manual entry with intelligent features such as the “auto fill” button and the one click purchase order option when low stock is detected (which is half the reason most would want to use it – know when you’re running low on something). Plus, inFlow is barcode-capable, too.
- All product information in one place including locations, pictures, prices and categories.
What I Would Like to See:
- Some user help in the main dashboard about connecting to my eBay (or Etsy) storefront. They do have a help desk support thread with how-to information on downloading transactions from eBay and Etsy, but I had to search it out on my own.
- QuickBooks integration. Some sort of automatic integration with the dominant financial account software would be great. For now, integration with QuickBooks (or any other software) is manually through exporting inFlow data and inputting into QuickBooks via CSV. They do have a help sheet.
InFlow focuses on the small business owner with 10 or less employees in wholesale, retail or manufacturing. The site and reviews show that the software is used by over 315,000 businesses in over 60 countries – that’s a solid footprint.
If you’re in the market for moving past a spreadsheet for managing product inventory, take a closer look at inFlow.
Thanks so much TJ for the review!
If anyone has any questions regarding the inventory software, we’ll be more then happy to answer here 🙂
Can it generate inventory report showing all the product info with picture?
It can generate all sorts of inventory reports and you can attach images to products.
However, at this time the reports don’t output images. It’s a good idea though and it’s on our wish list.
How would you be using the reports with pictures?
I open inflow to continue with data entry and I found no data ! I worked many hours 2 days ago to make a data entry of our shoes and now I see nothing…I did save every entry of course…
How many products can we add in free version?
Great review, TJ. It’s awesome to know that there’s a simple software available to use to make inventory easier.
We try to make inFlow as simple as possible for everyone to use. Thanks Ti for the comment!
This was a great article! Will take a further look into the benefits.Does anyone know how this application works with Mac products?
While we love Apple (we code on Macs) the software is for Windows only. However, you cam use inFlow on a Mac by using a tool called Parallels. More details here: http://www.inflowinventory.com/software-support.aspx#/article/21227673/does-inflow-work-on-mobile-devices-apple-macintosh-mac-or-linux-computers
You can also email firstname.lastname@example.org if you need any help.
I’ve been using inflow for 6 months now.
Inflow is very Simple, easy to work with.
I’ve tried more than 10 softwares and thank god I found inflow 🙂
What I would like to see is a more simpler way to Customize printing documents and such.
Wow, it sounds like you tried them all, Kitti! Thank you so much for your support and recommendation!
We will definitely keep your suggestion in mind and see how we can make customizing docs easier. We also have community forums where our customers make requests and suggestions (in case you have others): https://getsatisfaction.com/inflow_inventory
Wow Matt, you have to be the most responsive person at a company I’ve ever reviewed, in all these years, with tons of reviews. Kudos to you. Thanks for answering the kinds of questions our readers, your potential customers, care about. Keep it up.
It’s the very least I could do! If you think I’m good, you should see our support team 😉
i’m using inflow in my retail business and i was surprised to know that i cannot find a report at the end of the day about the payement method , because i would like to know at the end of the day the total cash , visa cards, cheques, paypal etc etc
but there is no way to know this and simply inflow give me the total mixed
so there is no control on employees and total cash and every day we are loosing time to all recalculate !!!!!!!!!!!!!
Thank you kindly for using inFlow!
Good news is, you should be able to do this with the “Customer Payment Details” Report.
Make sure you click the “more” link so you can select “Payment Method” as one of the columns.
You can also save this report to “My Reports” so you don’t have to do the settings over again.
Every report can also be exported to excel if you needed to do some further analysis.
Let me know if this helps!
You can also get in touch with our support team any time at email@example.com. Happy to help you!
Does inflow has any loyalty card software?
Thanks for your interest in inFlow!
While you can keep track of all your customers, we don’t have a specific loyalty program.
I have heard good things about http://www.loyalblocks.com – should be worth checking it out.
I am evaluating this software. Something I need badly to manage my inventory is the expiration date of the items. Would you be able to tell me if this function will be available soon or in the near future?
We don’t have expiration dates explicitly but our work around is using sublocations to keep track of them. You can use the format of “yyyymmdd” to make it easier. We have quite a few medical / food companies using it this way with success.
More details here: http://support.inflowinventory.com/article/21037577/can-i-track-products-with-serial-numbers-using-inflow
inFlow v3 will be launching shortly which has support for serial numbers. I would imagine lot numbers and expiry dates wouldn’t be too far off.
Hope this helps! If you have any more questions, feel free to also email me at firstname.lastname@example.org for a speedy reply.
Can it be used on other computers?. Like a log in option and I can just use any computer as long as I have the software?
Multiple computers can be connected no problem. Licensing is per concurrent use. So if you want 2 people to be able to use inFlow at the same time, you’d need 2 licenses.
If, for example, you have a laptop and desktop and are only using inFlow on one computer at a time, the 1 license will work fine.
It’s also interesting to note that you can install inFlow on an unlimited number of computers for read only access. That means, everyone in the company can know exactly how much stock you have at any given time. Pretty useful feature in my opinion that not allot of people know about. 🙂
Let me know if this helps!
I am in the process of building an online store using a wordpress woocommerce template.(Well the developer I outsourced to is 🙂 ) So far after much extensive research, I think inFlow is the one for me. Does it integrate with online stores such as the one I’m building?
Woocommerce is an awesome platform to build your web store with!
At the moment, we don’t have direct integration (we’ll be working on that!) but you can still use inFlow via CSV import/export.
For example, you’d need this $79 extension: http://www.woothemes.com/products/ordercustomer-csv-export/
Or, to keep it simple, just have inFlow take care of your bigger orders from suppliers and sell to your web store when you make sales to keep inventory correct (we have a few customers managing their online presence this way).
Hope this helps!
I would have several questions regarding your softwre Inflow, as I am very interested by it.
Right now, I am working on an excel file with one big log, and for each product I have to enter the details in several files then I could have the inventory per product. So, with Inflow, Like on any other software, I have to type every purchase order and its details, right? So I will give up all the files per product.
Then is it Mac compatible?
Can I connect this system to the one of the warehouse: when the goods are shipped, then the warehouse enters the outbound and if it is connected I could know exactly when and if the product is no more at the warehouse?
Is it compatible with Quickbook? I mean, if fill in all the data in Inflow, can data on Inflow fed Quickbooks and then ease packing slip and invoices edition?
Thank you for all your help Matt,
Thanks for you interest in inFlow!
That’s a very common starting point with most businesses owners. Everyone starts off in excel until it becomes a bit too difficult to manage.
The good news is, you can actually import what you already have from excel into inFlow to get up and started quickly. More details here: http://support.inflowinventory.com/article/21004572/creating-a-file-for-import
inFlow is not Mac compatible but you could runs something like http://www.parallels.com/ to get it working.
Yes, you would know exactly when the items were picked, packed and shipped. Typically this is accomplished through a sales order.
inFlow lets you take your data out by CSV. So it’s not directly integrated with QuickBooks (Some people like to keep accounting separate) but you can move the data back and forth if need be. This should help a bit: http://support.inflowinventory.com/article/21073832/how-do-i-get-my-inflow-information-into-quickbooks
No problem! Hope to have you apart of the inFlow community soon!
When do you think you will release the woocommerce integration you mentioned above?
And how much roughly will it be please?
I would like to upgrade, but if you have an integration coming out soon, I’d rather wait for that.
Thank you 🙂
Thanks for your comment!
The extension I mentioned above was created by the woo team. It allows you to simply import/export your shop’s data by CSV.
It doesn’t have anything to do with inFlow, however, you could use the CSV import/export functionally of the woocommerce extension and inFlow to get them to talk together (manually though..)
Now’s a REALLY good time to be buying inFlow. We’ll be releasing version 3 shortly and the price will naturally be increasing. If you purchase inFlow now, you’ll be getting a free update to v3. 🙂
Hope this helps!
Is version 3 out now?
Yes! Version 3 is out. You can update by going to https://manage.inflowinventory.com/update-to-v3.
We’re also just about to launch version 3.1 which adds email integration! 🙂
I purchased an inFlow Regular license and I’m extremely excited to get started. We are in the process of launching an e-commerce shop via Bigcommerce, and we will also have a retail location (although the majority of sales will be e-commerce).
Can you recommend the best method to integrate with e-commerce with Bigcommerce. Is it still the same as you mentioned above (“sell” to my webstore to keep accurate inventory levels)?
For the retail store component, that’s where I get a bit confused. I purchased a barcode scanner, a barcode printer, and I’ll be creating our own barcode system since our inventory is internal only. However, I’m a little unclear on the POS process. Is there a POS software that integrates or that you recommend to use with inflow? When I am scanning the items in at the time of ringing up the customer, I guess I’m not sure how that reduces the inventory levels in inFlow and rings up the customer.
For our retail POS, I don’t want to have to enter sales orders and customer information for every customer that just wants to check out and pay for their basket. I already have my own credit card terminal and merchant processing. I’m looking for the last piece of the puzzle for the in-person POS process at the counter. Not sure if inFlow takes care of this.
If not, I need to find a 3rd party software…do you have recommendations? All the POS solutions I have found are inventory management & merchant processing all in one package. I don’t need those aspects, but I need one that will integrate with inFlow.
Yes “selling” to your webstore is one of the easiest methods right now. Or if you wanted individual orders into inFlow you could use the CSV import functionality. Here’s a guide for Magento (which should be similar to Big Commerce)
We’ll be working on integrations soon to make things more seamless.
In terms of your POS, you could still use inFlow for it. For example, create a sales order and set up a customer as “walk in” That way, you don’t have to enter all your customer’s details as they come in (just keep using “walk in”)
Scan the items, complete the sale and then your inventory will be deducted.
This is how a few of our retails operations do it 🙂
Let me know if that helps, Grace! And feel free to get in touch with me email@example.com
Wonderful – thank you so much Matt! 🙂
we interested in inflow inventory, but we don’t no where to buy because we are in Iraq we want to have CD not downloading from net, so can we buy CD in turkey or in UK/HOLAND/SWEEDN, also is there any course
to learning inflow thanks.
Are you able to first download the file from http://www.inflowinventory.com? You could always burn that to a CD.
However, the reason we don’t offer CD’s is because they get outdated very quickly. Once we post an update, it’s automatically the file you’ll be downloading on our website.
To learn inFlow, we have ton’s of resources for you. First, I would check out http://support.inflowinventory.com where you’ll find a video walk through of the software.
If you really need a CD, email me at firstname.lastname@example.org and I’ll see what I can do for you!
I WAS INFLOW AND REALLY LOVED IT ..BUT I HAVE FREE EDITION AND I AM WORKING SMALL SCALE INDUSTRY AND I WANT TO BUY INFLOW IN INDIA …COULD WE GET SOME DISCOUNT
We do offer discounts to education and non-profit organizations. Email me direct at email@example.com and we’ll see what we can do!
i want buy plz tell me how can i buy
Well that’s an easy one! Just visit http://www.inflowinventory.com/software-pricing and you’ll be all set!
Hope this helps!
My company already purchased the regular editions of Inflow. My question is, I we only purchase one premium licence, can that one system as administrator, restrict access to the other computers who only have the regular edition? Or is it absolutely necessary to purchase premium edition for all the systems to do this?
Thank you so much for being a customer! It’s very much appreciated.
To answer your question, only one Premium edition is needed to restrict access rights. 🙂
Sorry for the late reply! Please visit us at http://support.inflowinventory.com next time and we’ll get back to you right away.
Good Day !
Sir, i have some Concern Regarding to the BARCODING,
.. I want to use INFLOW INVENTORY as a POS(Point of sale), i Already have a Barcode and Scanner, but the problem is, the Scanner Can not Read the Barcode we Created . .
.. i there’s anything we need to Read the Barcode Label ?
Please Help I dont know how it Worl 🙁
Thank you and God Bless..
You do have to assign the barcode to the particular product you want it associated with.
Please see this article for help:
Also, we wrote the book on barcoding! You can get “Barcode Your Small Business” for free from
Let me know if this helps! Or hop on our live chat at http://support.inflowinventory.com
Hello Matt, thanks for the Response 🙂
yup, I already do that, i think the problem is the Set Up of the Barcode Label,
Couz. i dont know how to set it up 🙁
Thank you and
Addition Quote ^_^
.. I already use SEAGUL BARTENDER for the Label of my barcode.
Doing a trial of inflow inventory. Is it possible to to connect the software to QuickBooks so I can raise invoices?
Hi Sir Mark is there any template for inflow that i can download except for the three template that inflow that has already have, many thanks sir