9 Bookkeeping Apps Your Small Business Needs to Succeed

Bookkeeping Apps

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One of the most common causes of business failure is inadequate financing. But, let’s be honest, sending out invoices, keeping track of expenses, doing the weekly payroll and filing taxes can be incredibly challenging when your mind is on business growth.

No matter how vital these tasks, they are tedious and can consume more of your time and resources than you would like.

With the following bookkeeping apps, however, you streamline all of your finance tasks so that you can ensure that your business succeeds.


Since launching in 2010, Wave has been used by more than 2 million small business owners, consultants and freelancers to manage all of their accounting, payroll and invoicing needs. Wave also has a handy receipt scanner and is 100 percent free. And, if you do run into any serious problems, Wave can connect you to a local accountant through it’s ‘Find an Account’ feature.

With the Wave iOS app, you can easily send out an unlimited number of invoices while on the go. As for Android users, the Receipts by Wave app allows you to scan receipts and upload them to the cloud to simplify your business’s record keeping.


Forbes has stated that FreshBooks is “incredibly user friendly,” and there’s a whole lot of truth to that. The FreshBooks platform gives you the power to create online invoices, capture expenses, track your times on a job, and keep a tab on your cash flow and expenses. If that isn’t enough, FreshBooks comes with award-winning customer support.

The FreshBooks app is free and handles all of the tasks that were just mentioned. One of the best features about the app is that you can work offline and all your information will be synced to the cloud once you’re back online.


If you’re looking for a top-notch time tracking and invoicing platform for your business, then Due.com is worth checking out. You can create professional-looking invoices in a snap and manage times by either client, project, or task. What makes Due.com stand out from other time tracking and invoicing tools is it’s design. It’s well-organized and has brightly colored icons so that you can easily view the progress of your work.

The app is free for five clients per month. If you want to integrate with PayPal, set-up recurring payments, and send out unlimited invoices, pricing starts at $3 per month.

You Need a Budget

YNAB was named the 2011 Reader’s Choice Winner for Best Personal Finance Software by About.com because of how efficient it is at helping you make informed spending decisions. With YNAB you can quickly view your budget’s ‘outflow,’ schedule bills and paychecks, and split transactions. YNAB supports most currencies (Dollars, Euros, Pounds, Rupees, Reals, Rands) and has a convenient autosave.

You can download the YNAB app for iOS and Android devices for a free trial. You will have to purchase the software with a one-time payment of $60 following the free trial.


If you find payroll and taxes a bit too tedious, then Zenpayroll is one of the best solutions available. Zenpayroll will automate everything from new employee reports, calculate state and federal payroll taxes, and process payroll. You can even use Zenpayroll to track employee sick and vacation time, set up worker’s compensation, and create online payroll forms.

To access Zenpayroll on any device, you’ll have to pay a monthly fee of $25 plus $4 per employees.


Keep on top of the coupons and cash back deals on the products and goods that your business commonly uses to save 3 to 10 percent utilizing the Ebates app.

If your small business or startup purchases supplies from Amazon, for example, the Ebates.com app can notify you or your buyer when discounts are available.


As a business owner, there will be plenty of employee expenses that come across your desk. Thankfully, Expensify has developed software that will simplify how expenses are reported and approved. With Expensify, you can capture billable expenses, add cash expenses, scan receipts, and automate duplicate expenses with ease.

There’s a free mobile app for iOS, Android, BlackBerry, and Windows Phone devices.


Neat is a nifty tool if you’re looking to improve your workflow. This is accomplished by letting you file receipts and invoices in seconds and create tax, spending, and expense reports. And, if you need to pull up a previous invoice or receipt, you can do so in one convenient location.

The app can be used on Android and iOS devices, but you’ll have to purchase the Neat Cloud Service. Plans range from $5.99 to $24.99 per month.

Zoho Books

What can’t Zoho do for your business? The platform can be used for sales and marketing, email collaboration with team members, recruiting, invoicing and expense reporting. Zoho also seamlessly integrates with Google Apps and is an affordable option with plans starting at $12 per user per month.

If you need to manage your business’s finances while on the go, Zoho is available for iOS and Android users. There’s even an app for the brand new Apple Watch!

Which bookkeeping apps do you frequently use to handle your finances?

Image: Wave

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Loren Baker Loren Baker is the founder of Search Engine Journal, hosts the podcast Search & Deploy on Rainmaker.FM and is a VP at Foundation Digital, a digital marketing agency. A long time digital entrepreneur, Loren has been in digital marketing since 1998 and over the past decade he has built & executed Search & Social strategies for leading companies in car insurance, retail shopping, professional sports and the movie & television industry.

12 Reactions
  1. I have been using Wave Apps since August last year for my consulting business. It is great. I had to contact their support team a couple of times and they addressed all my questions. Another accounting cloud based solution that is becoming popular is xero (www.xero.com).

  2. They all read very similar. I currently use Sage but it’s a nightmare to use.
    So I guess my point is which one would you use?

  3. Darryl, they all have different uses.

    Freshbooks is more so for invoicing and payment acceptance / tracking.
    Due is like Toggle + invoicing for contracting gigs.
    ZenPayroll is for managing payroll for employees.
    Expensify is for expensing and tracking expenses.
    Neat for receipts (similar to Expensify in that way) but also bookkeeping.

    My point is that they are all nimble & swift, and not large slow nightmares of old code 🙂

  4. I was looking for a bookkeeping application that would work for me for a very long time and finally I found one, it’s called iqBoxy.
    First of all it’s free and they are promising to release paid features soon.
    I don’t know what they are planning to release but even free version is a Killer. It has automatic receipt detection/cropping/OCR + integrates with all the major cloud storage providers and accounting apps like Xero, QuickBooks, Saasu
    I would highly recommend it as a bookkeeping app for small businesses (iqboxy.com)

  5. Zoho offers a number of tools including a complete office suite that syncs with MS Office. Why make Bill Gates richer when you can get all the tools free?

    In the interest of full disclosure, I don’t work for, nor am I affiliated with, Zoho. Just use it. A lot.

    Thanks for the post.

  6. I’ve tested and used most if not all of the above apps and tools. I have to say that none of them are what people really need. They each have their place but are disconnected from the other parts of our business and even other parts of your financial cycle. I can’t recommend to anyone with less than $5m a year in revenue or less than 3 distinct departments that their invoicing system should be separate from their accounting system or that they should be paying for more than one to two pieces of software/apps to manage their finances. As much as I hate to say it Quickbooks does all of the things the above items do when set up properly. One fee, everything integrated, lots of plugins, and easy to learn. Minute7 or T-sheets, with Quickbooks, and a good external payroll processor, are all you need for every part of your business financial cycle. You can add Hubdoc for easy mobile receipt collection and automated bank statement download.

  7. Am I missing something here or is quickbooks or MYOB not considered good opioid for small businesses?

  8. I am only familiar with Freshbooks. I thought that I may have encountered Zoho books before. There are so many bookkeeping apps that you can explore and use for your business.

  9. One of the good ones I have used was Penny Inc. If you’re also interested, here’s the link to its website: thepennyinc.com. Finance management has been easier because of it. It also has integration to Quickbooks which is a good thing.

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