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4 Greatest Online Collaboration and Project Management Tools

online collaboration and project management

Collaboration and project management plays a key role in the growth of a business. This is especially applicable for small businesses as all the work in such companies is based on a few resources who are responsible for both communicating and developing the workflow.

Another reason why small businesses need these online collaboration and project management tools is that they are increasingly working with remote employees and offshore partners. Proper collaboration is an absolute necessity.

In fact, small and medium size businesses find Web-based or cloud collaboration and project management tools more beneficial than traditional project management tools.

Below are 4 online collaboration and project management tools and solutions that help businesses of any size maximize their productivity, efficiency, project profitability and revenue effortlessly.

You can use them to track your projects, set milestones, manage your team members, schedule work, upload your files, and send invoices and so on.

Better yet, you can even sync these tools with your mobile and access them from anywhere, anytime.

1. Nutcache

online collaboration and project management
Nutcache is a cloud-based collaborative project management system that comes with integrated invoicing and time tracking applications. Designed to help businesses of all sizes work smarter, it largely appeals to companies striving to better plan, organize and track the work of their teams, helping them from ideation to completion and beyond.

Using the collaborative boards of Nutcache, you can invite your team members, clients and other collaborators to work on your project, share ideas and documents, create lists and cards, track the time spent on each assignment, create automatic invoices, and get paid with a click of a button.

The features of this online collaborative project management system include:

  • Build projects for specific clients and assign hours to a particular project
  • Attach files, videos and/or images to a project
  • Allocate expenses to projects
  • Bill projects with worked hours as well as expenses for a specific period
  • Compare actual and estimated data on a project and also analyse billable vs. non-billable ratio
  • Create collaborative boards for specific projects and organize it with lists and cards
  • Invoice an entire board
  • Track the time spent on a particular assignment
  • Manage expense and create reports
  • Create invoices and estimates in seconds and choose various recurring frequencies, and more

Nutcache also helps you track your overdue invoices and allows you accept credit cards and online payments. It is integrated with Paypal, Authorize.net, Stripe and 2Checkout. Besides, it is available in eight languages and its time-tracking app is available on both Android and iOS devices.

2. Redbooth


Redbooth, previously known as Teambox, is one the best online project collaboration tools used by thousands of project managers, teams, contractors and freelancers.

In fact, it is a pioneer system that combined social collaboration tools with web-based project management. The mission of Redbooth is to transform “company-wide collaboration,” making it easier to get things done.

This project collaboration tool has been named a 2015 “Cool Vendor in Unified Communications (UC) by Gartner”. Redbooth provides a real time workspace for teams to facilitate seamless communication and collaboration in order to maximize productivity and performance.

The following are some of the features of Redbooth:

  • Easy online communication and collaboration to share files, videos, images and ideas and brainstorm in real-time
  • Visualize and track performance of your employees
  • Integrates with Box, Google Drive, Dropbox, Evernote and more
  • Create task lists, file storage, task creation and view unassigned and overdue tasks. You can even add task owners and due dates and see quickly what is getting done
  • Plugins for Outlook and Gmail for instant email notification
  • Store all your important files and documents in a single, centralized location
  • A number of communication option including email, RSS feed, web interfaces and mobile access
  • View workload to determine who is overloaded with tasks and who has availability

Besides, Redbooth supports various international languages such as support English, Spanish, French, Italian, German, Portuguese, Japanese, and Simplified Chinese.

3. Basecamp

online collaboration and project management

One of the most popular choices for entrepreneurs, small businesses, groups and freelancers, Basecamp helps you collaborate with different people to achieve a common goal, namely finishing a project.

This online project management tool is focused on making communication between the team members and associates easy so that they can discuss issues openly, share ideas and brainstorm to deliver projects successfully.

It integrates seamlessly with email and the official Basecamp app is available for both iOS and Android devices. Other features of Basecamp include:

  • Eliminates the need for messy emails as you can post messages directly to Basecamp instead.
  • Assign to-dos and mention deadlines. Better yet, you can create to-do lists and add items through a few simple clicks
  • Share documents, files, designs and images with your team and clients at any time and from anywhere.

Jump start your project with templates as you don’t need to create new projects from scratch, instead set up standardized project templates ahead of time and use them for all your new projects.

4. Huddle

online collaboration and project management

One of the leading online collaboration platform of the world, Huddle is used by more than 100,000 businesses and government organizations across 180 countries, including the U.S. and U.K. governments.

This enterprise content collaboration provider builds secure network for cross-organization collaboration in the cloud. The following are some of the key features of Huddle:

  • Online file storage. Huddle allows you to store all your files and business documents in the cloud by encrypting all data you have exchanged with the server, according to industry standard levels. Besides, it authenticates the server itself to its users.
  • Discussions. You can quickly initiate discussions and brainstorming sessions with team members and co-workers. Huddle keeps all your conversations in one central place.
  • Tasks & files. It allows you to track milestones and deadlines for your projects in real-time. You can also attach files to specific tasks.
  • Permissions. Using this tool you can control who views specific items by setting granular permissions and authorization against each workspace/folder.

Besides, it offers comprehensive professional services to its users to help them achieve a higher ROI and reduce disruption to their organizational functions.


There are several other online collaboration and project management tools that are designed to help you do things in the “best” possible way. In fact, managing projects was never this easy, thanks to these online collaboration tools.

Be it a small team working on a single project or scheduling a large group projects, these affordable solutions provide leeway to businesses of all size to keep their projects on track. What else – go forth and collaborate!

Image: Redbooth

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Pratik Dholakiya

Pratik Dholakiya Pratik Dholakiya is the co-founder of E2M, a full service digital marketing agency and MoveoApps, a mobile app development company. He regularly speaks at various conferences about SEO, Content Marketing, Growth Hacking, Entrepreneurship and Digital PR. Pratik has spoken at NextBigWhat's UnPluggd, IIT-Bombay, SMX Israel, and other major events across Asia. During weekends, he runs TheContentMarketer, a content marketing newsletter.

29 Reactions

  1. I’ve been a longtime Basecamp user and I think that most SMBs would benefit from this type of software (provided they use it).

  2. As a Hypnotherapist therapist working out of Harley street london. I have to log time for sessions, keep on top of tasks, keep client contacts and generate invoices. When I was looking through various online solutions I found http://skylightit.com a must have. Basecamp was and huddle were far to expensive and did not do 50% of what my needs were.

  3. Aira Bongco

    I’ve used Basecamp before. Honestly, all I can see is that it keeps everything in one place especially if you’re working with a group.

  4. Hey Pratik, We recently started using proofhub after our team was facing problem with basecamp. I think teams must use proofhub for work.

  5. I humbly submit that teamwork.com deserves a mention.

    • Peter – I am just starting to consult on a project that currently uses teamwork so I’m going to be familiarizing myself with it. That said, I’m also interested in helping you promote it with good pm content and promotion – it’s part of what I do. Can we discuss?

    • Peter I’ll mention teamwork in my upcoming post on LifeHack, don’t worry, I’ll not ask you for money 🙂

  6. I think you missed proofhub, I found it awesome for managing projects.

  7. I would like to mention actiTIME – poject management software. It’a free for small teams.

  8. Trello.com is a great list manager tool that can be used for tracking work stream tasks.

  9. Great list, Pratik! We use Basecamp and it has been very helpful when collaborating with your team mates. If you’re looking for a great time tracking software, I suggest you check out Worksnaps. Aside from being integrated with many popluar SaaS project management applications like Basecamp and Freshbooks, it also provides a different way of time tracking, specifically designed for remote work.

  10. Great list Patrick!
    I would like to add another tool in this list. Collabcave, which is an online collaboration tool which is just perfect for team’s who wants to stay connected under one platform and let the team’s work stay in one place. It has some additional features added to it like task management, to do list, calendar, whiteboard tool, video conference and so much more. It has a 90 days free trial period too so you can use it without any limitations and make yourself comfortable with it.

  11. We had been big Basecamp fans/users for years. However while it worked great internally, getting clients involved in the process was always difficult. The main reason was simply one of UX: Basecamp’s look’n’ feel isn’t all that, but the biggest issue is there’s always too many clicks involved to get where you need to.

    We first looked at Trello late last year, and tried in out internally for about three months to see whether there were any Basecamp features missing from Trello that we had come to rely on. Verdict: there wasn’t.

    We started moving clients over to Trello this April. Take-up has been so positive that we closed our Basecamp account two weeks ago.

    YMMV, but for us (and our clients) Trello’s the best we’ve found so far.

  12. Another option humbly submitted…. We created Teamput (https://teamput.com) to offer a simpler online collaboration tool for generating more and better ideas with remote teams. Create team spaces that you can load with canvases. Easily post notes, create lists, drag and drop images and files. While most collaboration platforms rely on flat threaded discussions, Teamput gives you spatial freedom combined with familiar chat.

    With side-by-side canvases you can brainstorm during conference calls. Let everyone collect their own ideas on private canvases and drag their ideas to a shared canvas. Super engaging! Super simple!

    And we are very open to feedback on how to continuously refine Teamput!

  13. Gaganjeet Singh

    We have been using Basecamp all along. Basecamp’s dashboard provides an overview of all your discussions, to-dos, files, text documents and events in a single glance. The best part is you can readily integrate some tools as per your requirement ( https://basecamp.com/extras ).

    Below are some cool integrations:
    For marketing, design and asset management
    ( https://basecamp.com/extras#mark…) :

    1. Framebench (http://www.framebench.com) : Cloud based collaboration platform to share and review files.

    For time tracking and accounting (https://basecamp.com/extras#trac…) :

    1. Accurate Time Tracking Software : Tracks time spent on Basecamp tasks and verifies work done with screenshots.

    2. Basecamp Invoicing and Bookkeeping : Invoice clients & track expenses. Painless accounting software w/ simple reports making you happier.

    For Reporting, Charts, Planning (https://basecamp.com/extras#repo…):

    TeamGantt (Basecamp Projects in TeamGantt || TeamGantt)

  14. Best free PM is Bitrix24. Nothing else comes even close. It’s like having Basecamp, Skype and Dropbox in one.

  15. Good day Pratik! I’m a big fan of Nutcache. Been using it for the last 2 years and now I really appreciate the collaborative turn they undertook. Great article by the way.

  16. Having used Basecamp recently, I’ve found it to be a simple and intuitive system. The cutting down on the need for excess messages between team members really helps tie the project together.

    A great review, thank you

  17. Nutcache is really awesome and works with low speed internet as well. It is about a year i am using it and i love it.

  18. Collaboration and project management plays a key role in the growth of a business. You have shared an awesome list of online collaboration and Project management tools here. Thanks for sharing.

  19. I would include edo.io in this list a collaborative software. I am using it in within my group work, and we are very satisfied with the results, since it allows us to comment, organize, and share files. In addition, it has a chat in which is possible to take track of all the changes made by members, but the chat can also be used as a normal one. In the past we used Slack, but since edo.io does the same tasks for free, we have no regret in our choice 😉

    Hope you find it useful,

  20. I will have to look into these a bit more. Everyone seems to really approve of Basecamp!

  21. I am looking for a project management system that combines file sharing and chat/email. I just tried Basecamp and came away a little disappointed. I tried setting up a trial for Basecamp 3 and ended up in an endless loop that never let actually registered me. Then I tried the trial for Basecamp 2. While that was successful, one of my team members for the trial ended up with a similar issue not getting registered after the invite. There are cross browser issues, and it doesn’t function well with IE.
    Bottom line is that I need a system that will work with the various browser options because I have team members at different institutions throughout the US. What are the best options for this?

  22. Another great tool for online collaboration is R-HUB web conferencing servers http://www.rhubcom.com It is an on premise solution which provides 6 real time collaboration applications in one box.

  23. ProofHub is another great collaboration and management too. Should be on the list!

  24. Also take a look at Deskun. That’s a task management software working inside Gmail or Google Apps. It’s quite simple and comes at very low price.

  25. I agree with Bill. ProofHub works the best for designers as it’s online Proofing tool simplifies the review and approval process. Give it a try.

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