4 Mistakes in Live Chat Support You Can Easily Correct

4 Common Live Chat Mistakes to Avoid

Live chat support is one of the best ways to improve customer engagement. Properly managed, this feature can give you substantial and sustainable increases in conversion rates and overall customer satisfaction. It is on the rise as a customer support asset, by as much as 8.3% in 2017.

However, there are many mistakes that companies make with live chat support — mistakes that can be avoided. You must do more than simply have live chat available for your customers.

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Live Chat Mistakes to Avoid

Here are the most important things to consider before you go live with live chat.

You’re Not Plug and Play?

You lose all of the benefits of live chat if you require your end-user to move heaven and earth just to talk to you. First of all, requiring software downloads or huge information grabs of your end-user before chatting is not industry standard. Your competitors who are successfully implementing live chat do not do these things – you are better off leaving live chat alone if you put your customers to work just to use it.

First of all, leave the huge information grabs for the chat. If you ask for too much, your prospect may disengage before he ever asks his first question. Get just enough to identify the person in front of you. She will give you the rest during the conversation!

Even worse is when you require your prospect to install something on his side. Your user is likely calling to get a technical problem solved, and you are giving him more problems!

Your Solution:

It is much easier to get information when you are providing value in return. Wait until you have engaged the customer in the chat before you begin asking too many questions. Keep in mind that your customer is getting in touch with you to ask a question, not the other way around!

You Have Too Much Automation

Not all of your customer engagement needs to be completely personalized. There is a place for chatbots, and properly used, your customers will not even know the difference. However, the overuse of automation is a temptation that you will have to avoid. This isn’t sales after all, where automation becomes an integral part of operations.

Surprisingly, most companies do not engage in automation to save money. Many companies actually think that customer responses can be controlled if only a few conversational options are offered. Although this may work for basic questions, you will eventually come to a deeper level of issues that canned responses cannot answer.

The same applies for templates. No matter how many scripts a robot comes up with from a template, the technology is just not good enough to replace a good customer service rep.

Your Solution:

Separate the simple questions that can be answered by robots into a separate pile, far away from the deeper issues that need a human touch. If you are on a budget, consider the you do not necessarily need more manpower. You need better customer service representatives with more experience and the ability to think on their feet.

You Have Entry Level Customer Service Reps on Call

One of the biggest customer pet peeves is the lack of available customer support during emergencies. Although the tip above suggested that you do not need to hire an overload of support, you do need to have an adequate number of highly skilled, properly trained customer representatives ready to go. The number of these representatives is not as important as the talent and training they have.

The process of customer engagement usually begins with the end-user opening a ticket. If that customer runs into a message that displays your inability to provide service in a timely manner, you may have just lost a customer. More than this, you may have just inspired a negative review on Yelp, which will eventually find its way to Google.

Your Solution:

Take the time to find the right people to populate your customer service department. Before you find this group, do not publicize 24/7 customer service or live chat as a feature of your company. Make the investment in customer service representative training when you have found the people with the proper expertise and demeanor.

You are Missing Peak Chat Times

You should try to operate your live chat 24 hours a day, seven days a week. This is where live chat excels as an option when comparing it against phone support. If this is impossible for you, you must choose the times that you cover. There is no need to guess about peak times — there is plenty of data on the business hours that receive the highest number of customer service calls in general. However, the peak times that you should be worried about or peak times for your business individually.

Considering peak times also means understanding how things like holidays and natural disasters affect peak hours. Your industry may also experience changes in the way that customers choose to engage. You must keep your ear to the street in order to keep up with the way that your industry moves.

Your Solution:

Gather the data that you need to understand the peak hours of your business. Consider the geographic location of the majority of your customers as well. Schedule your customer service representatives to handle calls during that time if you are unable to take on a 24/7 schedule. As you continue to gather data, you will eventually be able to predict when the majority of customers will call in.

These are the customer service hours that you should publicize. Once you set the expectation for your customer service hours, you will run into much less disappointment from clients.

Photo via Shutterstock 5 Comments ▼

Reuben Yonatan Reuben Yonatan is the founder and CEO of GetVoIP. As an entrepreneur and tech enthusiast, Reuben brings a wealth of hands-on telecom and business communication experience. His expertise is in helping small to mid-size business owners build, maintain, and scale their communication infrastructure. Read more of Reuben's posts on the GetVoIP Blog.

5 Reactions
  1. Yes. While automation helps, people can detect if it is automated. It is better if your chatbot replies is instant but should not always wait for a real person to come in.

  2. I really think that Customer Service is about hiring the right people. It is better to have a few people who are doing it right than a lot of people doing it wrong.

  3. It is all about the competency and training of your people so be sure to train them well.

  4. Live Chat is a great option to grab the initial attention of your visitors. It also helps visitors to ask questions and get answers in real-time. Thnaks for sharing this informative post.

  5. Live chat reps should be just as good as your phone reps or in-store reps because they’re doing the same thing. Make sure they’re knowledgeable and take ownership of issues. It’s okay to not know the answer right away, but you’ve got to follow through to get the answer to them when you said you would.

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