The Definitive Office Supplies List for Small Businesses

The Definitive Office Supplies Checklist for Small Businesses

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Whether you have a large office building for your team or a simple home office, you need to stock it with all the supplies and equipment necessary to run the day-to-day operations of your business. The exact items may vary from business to business. But there are some general categories you should at least consider as you stock your shelves and supply closets. Here’s a full office supplies list of items you may want to purchase.

Office Supplies List

General Office SuppliesTechnologyFurnitureStorageMail and Shipping SuppliesCollaboration ToolsCleaning and Janitorial SuppliesKitchen SuppliesSafety EquipmentDecor
PensComputersDesksFiling cabinetsEnvelopesWhiteboardAll purpose cleanerCoffee makerFirst aid kitPlants
PencilsLaptopsRolling chairsFilesStationeryDry erase markersHandsoapTeapotFire extinguishersWall art
FoldersSmartphonesRoom dividersShelvesPadded envelopesChalkboardToilet paperMugsFlashlightsPicture frames
BindersTabletsMeeting tableBinsBoxesChalkTrash cansCupsTraffic conesArea rugs
Printer paperWireless routerLampsDrawer dividersPacking tapeChalk eraserTrash bagsWater coolerSmoke detectorsCurtains
NotebooksPrinterStanding deskMailing labelsBulletin boardRecycling binsRefrigeratorCarbon monoxide detectorsNameplates
PlannersCopierBubble wrapThumbtacksMicrowaveBookends
CalendarScannerStampsEaselDesk trays
StaplersShredderPresentation projectorVases
StaplesExternal hard drivesPhone conferencing system
ScissorsThumb drives
CalculatorSurge protectors
PaperclipsPhone system
Post-It notes
Binder clips
Rubber bands
Desk organizer
Printer ink

General Office Supplies

office supplies list

Every office, regardless of its size or industry, necessitates the basic supplies. Even as the digital era pervades our workspaces, there remains an undeniable necessity for traditional tools.

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From jotting spontaneous ideas on a notepad to keeping tangible records, these rudimentary supplies prove invaluable. Generally affordable, these office essentials can be conveniently procured from local stores or with a click of a button online.

Having them readily available is a practical strategy, preempting any disruption in workflow that could arise from a sudden lack of staples like tape or notebooks. This preparedness will ensure smooth operations and productivity, negating the need for frantic last-minute shopping.


office supplies list

Businesses are virtually paralyzed without the pulse of technology driving their operations. The digital devices and software constitute a significant financial commitment, yet the return on investment is astounding. The versatility and efficiency they bring are simply unparalleled.

Entering a new office? A strategic selection of tech items could lay a robust foundation for your endeavors. Essential gadgets such as laptops, printers, and smartphones, complemented by collaborative software, can create a thriving, connected workspace. Also, considering innovations like AI-powered tools could potentially turbocharge your productivity.

Remember, though these items represent an upfront cost, they underpin the seamless integration of workflows and scalability for your venture.


office supplies list

Furnishing your office, be it a cozy home workspace or a sprawling corporate hub, is essential in creating a conducive environment for productivity. You require not just a place to sit and work, but a comfortable, ergonomic setup that enhances efficiency.

Office furniture is available in a vast array of styles, be it minimalist, modern, vintage, or luxe, catering to every aesthetic preference. This allows you to personalize your workspace, reflecting your unique tastes or the desired ambiance of your team’s environment.

Moreover, thoughtful selection of furniture — desks that promote good posture, chairs that provide proper support, and storage solutions that keep clutter at bay — can significantly contribute to employee wellbeing and productivity. Your office furniture is not just functional, but also instrumental in crafting your office’s overall mood and culture.


office supplies list

To keep your office organized, you need some basic storage equipment. These items can help you sort through documents so you always know where to find the items you need. They can also give you a place to keep all of those basic office supplies so your desk isn’t constantly cluttered.

Mail and Shipping Supplies

office supplies checklist

If you run a business that sells products online, then shipping supplies are a must. However, even a standard office with no ties to the ecommerce world is likely to have some documents or items to mail every now and again. Here are some of the most essential items to have on hand when it comes to mailing and shipping.

Collaboration Tools

office supplies list

For those times when you’re hosting meetings or brainstorming sessions with your team or want to share ideas, you may benefit from some presentation or collaboration supplies.

Cleaning and Janitorial Supplies

office supplies checklist

No matter what type of office space you’re working with, it’s essential that you keep it clean and tidy. Even if you have a cleaning crew, it could help to have some basic cleaning supplies on hand just in case there are spills or messes that need to be cleaned up quickly. It’s also necessary to have some basic supplies to replenish your office bathroom.

  • All purpose cleaner
  • Handsoap
  • Toilet paper
  • Trash cans
  • Trash bags
  • Recycling bins

Kitchen Supplies

office supplies list

Then there’s the office kitchen. This is often popular place for lunch breaks or an extra jolt of caffeine in the middle of the workday. You don’t necessarily need to provide all the food and dishes for your whole team, but you can make sure the basics are in place.

Safety Equipment

office supplies checklist

Safety should be your top priority at all times. With that in mind, it’s a good idea to have some basic supplies on hand in case of injury or accident. Some of these items may even be required by code.


office supplies checklist

Finally, office supplies don’t have to just be for function. Decorating your office can help to increase productivity and create a more pleasant environment for you and your team.

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Annie Pilon Annie Pilon is a Senior Staff Writer for Small Business Trends, covering entrepreneur profiles, interviews, feature stories, community news and in-depth, expert-based guides. When she’s not writing she can be found exploring all that her home state of Michigan has to offer.

One Reaction
  1. I guess it also depends on what you are doing in your business. While it can help. to have a general list. You should also create a custom list for your business.

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