The Best All in One Printers for Small Businesses

What is the Best All in One Printer for Small Business?

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As long as hard copies are necessary, printers will be an essential part of the office. But in today’s digital ecosystem, they have to do more than just print. So what is the best all in one printer for a small business?

The answer depends on what your needs are. If you just need black and white documents, spending more for the best color laser printer for small business doesn’t make sense. But once you have identified what your needs are and how much you want to spend, you can find the right all in one printer for you.

A good all in one printer can provide a small business an easy way to print out hard copies of documents, scan receipts and other important items to keep digital records, communicate with others via fax, and carry out remote printing with your smartphone.

Even as more businesses cut down on paper usage, all in one printers offer enough functionality to be worth the investment for small businesses. But when it comes to printing, nearly two-thirds of small businesses don’t have any idea how much they spend on printing-related costs.

With that in mind, here is a list of all in one printers to address a range of use cases for small businesses across different price points.

Which is the Best All in One Printer for Small Business?

While every business is going to have its own particular needs and budget to work with, here are some top options from different brands and price points that might work for your small business.

Canon imageCLASS D1650

The all-new imageCLASS D1650 from Canon has a standard two-sided printing and scanning with a five-inch touchscreen for customizable user experience.

One of its prominent features is the security the printer provides. It protects confidential data by allowing designated administrators to set security settings. This includes control device access, restrict function use to certain employees, and mitigate misuse by monitoring usage.

The imageCLASS D1650 is available for $599, but it also comes with another version, model D1620 which is $100 cheaper at $499.

Brother MFC-J6935DW

This Brother model allows offices to print for less than a cent per page for black and white, with color printing also available. It has a 500-sheet capacity, so it’s likely best for group offices rather than a single person working from home. It also includes wireless connectivity and retails for about $350.

Epson WorkForce Pro WF-4740

An all-in-one printer from Epson that includes two trays and a 500-sheet capacity, this model is best for busy offices that are in need of versatility with their printing jobs. It includes two-sided printing, high-quality color options, and touchscreen navigation for about $300 retail price.

HP OfficeJet Pro 6978 All-in-One Printer

A printing option that’s best for low-volume printing, this HP all-in-one offers great print quality in both color and black and white, along with decent printing speeds. It’s not quite as cost-effective per page as higher volume models, but the retail price is just about $100.

Lexmark CX317dn

This multifunction laser printer from Lexmark is made for small and medium-sized businesses. It comes with mobile printing, professional color matching and a color display for easy navigating. For about $400, it prints up to 25 pages per minute.

Dell Smart Multifunction Printer – S2815dn

This monochrome multifunction printer from Dell offers several features built for efficiency, including the ability to print directly from Microsoft SharePoint. In addition, it offers a low cost-per-page for high volume printing jobs and retails for between $200 and $350.

WorkCentre 3215 Monochrome All-in-One Printer

This Xerox printer is a solid option for offices that need quality resolution and fast printing. It includes built-in wifi, two-sided printing and can print up to 27 pages per minute. It retails for about $110.

Ricoh SP 150

This Ricoh printer series is a budget friendly option that only prints in black and white. It prints quickly and is space efficient. There are a few different size options available that also come with Android and iPhone apps for easy mobile connectivity.

HP Laserjet Pro M227fdw

mono laser printer from HP, this model is space efficient, but still able to print high volume jobs. It doesn’t include color printing, so it’s only for the most basic jobs, with a relatively low cost per page.

Samsung CLX-3175FN

This Samsung multifunction printer is packed full of advanced features that let you print in color, different finishes, and on both sides of the page. It also comes with a compact design to work for offices of any size.

Canon Pixma TS9120 Wireless Inkjet All-in-One

This Canon printer retails for just about $100, so it’s an affordable option for home offices or workplaces that don’t process a high volume of printing jobs. Some of the features include Bluetooth and cloud printing options, along with a compact design and different color options so it’s sure to fit into any well-designed workspace.

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Annie Pilon Annie Pilon is a Senior Staff Writer for Small Business Trends and has been a member of the team for 12 years. Annie covers feature stories, community news and in-depth, expert-based guides. She has a bachelor’s degree from Columbia College Chicago in Journalism and Marketing Communications.

6 Reactions
  1. A trusty printer is needed. Even if you are trying to go paperless, there are contracts and other things that you need to get printed and signed.

  2. Canon MB 5120 and HP LaserJet 360 are load carrier can be used for this purpose. Both Canon and Hp Printer are highly compatible of scanning , copying and printing etc. These printers will support wired and wireless features as well.

  3. Toshiba 2303a is a good choice . I brought it from my country local bdstall .

  4. Re the etc:
    Faxing costs a heap in comparison with scanning a document to a pdf and emailing it to the recipient. Al;so fax speed and quality leaves a lot to be desired. I would jump at a printer that does auto duplex scanning (to pdf) and printing withouit a fax capability. I have a fax number, but it gets so flooded with spam I will never use it in future. It was such a paper and computer memory waster!

  5. Star IT LTD is a reputed IT firm in Bangladesh. We’re providing readymade software like POS & different Management software. Find the best POS software for your any business systems that are affordable and easy to use.

  6. HP Laserjet Pro M227fdw is a really good choice for everyone. It’s crucial for us. Thanks for sharing your article.