24 Welcome Email to New Employee Examples


In the modern workplace, recruitment and onboarding are essential to creating a thriving work environment. Strengthening your welcome email to new employees is one of the best ways to kick off their journey at your organization, helping your new team member feel valued and motivated right away. In this article, we’ve put together 24 fantastic examples of welcome emails to new employees you can use for onboarding processes.

Why Should You Send an Email to Welcome New Employee?

When you join a new company, it’s important to feel welcomed and comfortable with the company culture as soon as possible.

Here are five reasons you should send a welcome email to new employees:

  • Help new team members feel valued and connected. A well-crafted welcome email will let your new employees know that you’re excited to have them on board, helping to build a sense of team spirit and making them more likely to feel motivated and engaged at work.
  • Ensure a smooth transition. A good welcome email will include all of the important details about your company and its new role, including things like workplace protocols, IT and equipment procedures, and important contacts.
  • Introduction to organization culture. A company welcome email will help new employees get a feel for the culture of your organization, making it easier for them to navigate the workplace and feel like they belong.
  • Essential information. A well-constructed welcome email will contain important details like office contact information, working hours, and policies that your new employees will need to know right away.
  • Get started on the right foot. A strong welcome email will include all of the information and resources that new employees need to hit the ground running, allowing them to start contributing to your company right away.

welcome email to new employee

What Should a New Employee Welcome Email Include?

An email with a warm welcome is essential for a new employee’s success. Following are five important things that can be included in a welcome email.

welcome email to new employee

  • Company introduction. A welcome email from a new hire’s direct manager should begin with a brief overview of your organization, including things like the company name, the start date, and a mission statement.
  • Dress code guidelines. This section should include information about the expectations for business attire and appropriate workplace behavior, including any restrictions on visible tattoos or piercings.
  • Benefits package. This is an important section of your welcome email, as it will help new employees understand the full value of their compensation package and the resources available to them.
  • Organization IT system introduction. Include instructions on how new employees can access your company’s internal systems, including things like your intranet, email system, and file storage.
  • Important contacts. This should include the phone numbers or emails of the people that new hires can turn to for assistance or help in their first days on the job.

Casual Email to Welcome New Employee Examples

welcome email to new employee

Welcoming new hires is an important part of creating a positive and productive workplace, and it all starts with your email to welcome new employees.

Here are some great examples of casual emails that can help you get started:

1. “Dear {name}, we are thrilled to welcome you to our team! We are confident that you will be a great addition to our organization and bring many valuable skills and experiences to the table.”

2. “Welcome aboard, {name}! We are excited to have you on our team and know that your contributions will be invaluable to our continued success. We look forward to working with you.”

3. “We are so thrilled to have you join our team, {name}! You bring a wealth of knowledgeable experience and we know you will play a key role in helping us reach our goals. Welcome aboard!”

4. “Dear {name}, our team is honored to have you! We know that your skills will help us build a strong and dynamic workplace. We look forward to all of the great things we will accomplish together. Welcome aboard!”

Professional New Employee Welcome Email Examples

Here are some examples of professional new employee welcome emails that you can use as inspiration when a new hire is starting their new job:

5. “Dear {name}, we are very excited to have you join our team as a new member of the marketing department. We believe that your skills and experience will be a great asset to our team. We look forward to working with you.”

6. “Hello {name}, we are pleased to welcome you to our organization and look forward to working with you. We believe that your skills and expertise will help us achieve great things.”

7. “Dear {name}, welcome to our team. We know that your skills and experience will help us achieve our goals, and we look forward to working with you in the years to come.”

8. “Dear {name}, thank you for joining our team! We are confident that you will be a valuable asset, and we look forward to working with you here at {company name}.”

Welcome Email Messages for Recently Relocated Employees

welcome email to new employee

Welcome emails for recently relocated employees should include a new employee welcome letter. Here are some examples for you to reference:

9. “Hello {name}, welcome to our team. We know that your skills will be invaluable. We look forward to working with you and are excited to see all that you accomplish here at {company}.”

10. “Dear {name}, we are so happy to have you join our team! Your relocation to our city is a testament to your valuable and unique skills, and we look forward to working with you as you start your new role here at {company name}.”

11. “Hi {name}, we are so pleased to have you on our team. As someone who recently relocated for the job, we know that you bring a great deal of knowledge and experience to the position. We are excited to work with you as you begin your new role in {city name}.”

12. “Dear {name}, congratulations on your recent relocation to {city name} and are thrilled to have you on board at {company name}! We know that you have a lot to offer our team and look forward to accomplishing great things together.”

Welcome Email Messages for Remote Employees

Remote work has exploded in popularity during the pandemic. Here are some sample welcome email examples that you can use:

13. “Dear {name}, we are pleased to welcome you to our team. We know that your experience and skills will be a great asset as a remote employee. We look forward to working with you and are excited to see all that you accomplish.”

14. “Dear {name}, we are so happy to have you join our team as a remote employee. We believe that your skills and experience will be a great asset in this new position, and we look forward to working with you.”

15. “Dear {name}, we are excited to have you as a member of our team, and we’re confident that your experience and skills will be vital in your new role.”

16. “Dear {name}, we are thrilled to have you as a remote employee here at {company}. We know your skills and knowledge will be invaluable to our team, and we look forward to working with you as you begin this new chapter.”

Supportive Welcome Emails for New Employees

Starting a job at a new company is exciting and at times daunting.

Here are some examples of supportive welcome emails to help a new employee feel comfortable, confident, and ready to work.

17. “Hello {name}, welcome to our team. Working with a new company can be intimidating, so we want to assure you that we are here to support you as you transition into your new role.”

18. “Hi {name}, we are so excited to have you on our team. We want you to know that we are here to support you every step of the way.”

19. “Dear {name}, beginning a new job can be both exciting and challenging, especially when there are so many unknowns. Be assured that we are here to support you as you settle into your new role.”

20. “Dear {name}, we are so excited to have you on board at {company name}. We understand that there will be a lot to learn and adapt to. Please know that we are here to guide you every step of the way.”

Informational Welcome Emails for New Employees

welcome email to new employee

A well-crafted informational welcome email can help a new employee feel more comfortable and get up to speed quickly on the company’s policies, procedures, and culture.

Let’s take a look at a few examples…

21. “Dear {name}, our team is so happy to have you. We wanted to take this opportunity to send you some key information that can help ease your transition into your new role.”

22. “Hello {name}, we are excited that you chose to accept our job offer. Here are basic pieces of information that will help you, including our company’s policies and procedures, benefits package, and culture.”

23. “Hi {name}, we are happy to have you join our team. In addition to getting you set up in your new position, we also want to share some essential information about our company culture, policies, and benefits package so that you can start off on the right foot.”

24. “Dear {name}, we are looking forward to seeing you grow at {company}. As you settle into your role, we want to make sure you have access to all the key information that can help you succeed here.”

5 Important Things to Include in a Welcome Email

Components of a Welcome EmailDescription and Example
Personalized GreetingAddress the new employee by name to make the message more personal and welcoming. Example: "Dear {name}, welcome to our team."
Expression of Excitement and ConfidenceConvey your enthusiasm about the new employee joining the team and express confidence in their skills. Example: "We know that your skills will help us achieve our goals."
Supportive and Reassuring MessageAcknowledge potential feelings of intimidation or unease, and assure them of your support. Example: "Starting a new job can be both exciting and challenging, but we are here to support you every step of the way."
Key InformationInclude essential details about company policies, procedures, or culture. Example: "We wanted to share some essential information about our company culture, policies, and benefits."
Closing with Open CommunicationEnd the email with an invitation for open communication. Example: "As you settle into your role, please feel free to reach out if you have any questions or need further information."

How Do You Welcome a New Employee Via Email?

You should make sure to introduce the new employee to the company culture, provide important contact information, and include any other pertinent details that the new employee will need to know.

Doing so will help the new employee feel welcomed and supported, and will set them up for success in their new role.

What Are the Best Ways to Welcome a New Hire?

One of the best ways to welcome a new hire is to create a positive and welcoming environment from the start. This can be done by providing them with the resources and support they need from the hiring manager to be successful.

Another important factor is to create a clear onboarding plan that will help the new hire transition into their role and learn about your company in a structured and effective way.

READ MORE: 

Image: Envato Elements


More in: ,

Joshua Sophy Joshua Sophy is the Editor for Small Business Trends and has been a member of the team for 16 years. A professional journalist with 20 years of experience in traditional media and online media, he attended Waynesburg University and is a member of the Society of Professional Journalists. He has held roles of reporter, editor and publisher, having founded his own local newspaper, the Pottsville Free Press.